Public Records Requests
What is the California Public Records Act?
The California Public Records Act (CPRA) is a statute that affords the public the right to inspect, and be provided a copy of, most of the written information retained by local agencies in the course of business. The CPRA regulates the public’s access to records and sets out the specific statutory circumstances under which particular records need not be disclosed. The Act does not require the City to provide information, answer questions, or create records that do not exist.
- Public Records Act general provisions - California Government Code Sections 6250-6270.
- Exemptions from disclosure - California Government Code Sections 6275-6276.48.
- More information on the California Public Records Act from the California League of Cities.
Is the CPRA related to the Freedom of Information Act?
Persons who request access to public records frequently reference the Freedom of Information Act (FOIA) as the basis for their request. The FOIA is a federal statute that does not apply to local government - it applies to agencies of the federal government. However, the CPRA was modeled after the FOIA, and it functions in a similar manner.
How do I make a Public Records request?
The City of Davis uses NextRequest to facilitate a public records request. Please visit the City's Public Records Request Web Portal to make your request.
How soon must the City respond to my request?
You will be notified within ten (10) days whether your request seeks copies of disclosable public records in the possession of the City.
Records identified as responsive to your PRA request will be available electronically through the City's Public Records Request Web Portal.
In general, public records that are only available in hard copy will be compiled and made open for inspection upon appointment during regular office hours. The Office of the City Clerk is located in City Hall at 23 Russell Boulevard, Suite 1, Davis, CA 95616.
Personal Financial Disclosures
Under the California Political Reform Act (Gov. Code § 81000), designated elected and appointed public officials are required to disclose assets and income that may be materially affected by their official actions. As required by the Act, government agencies must adopt a Conflict of Interest Code to regulate who within their agency is required to file statements of economic interests, and what types of financial interests they must disclose. Disclosure is determined based on the position’s level of decision-making.
Campaign Financial Disclosures
The California Political Reform Act (Gov. Code § 84100) requires the filing of Campaign Disclosure Statements by any person or combination of persons who will be raising or spending money in local elections, including but not limited to local candidates for elective office, or those supporting or opposing local candidates or ballot measures.
Meeting agendas for the City Council and all City commissions and committees are posted online. Members of the public may also sign up to receive eNotifications when agendas are posted.
Police Department Manual
California police departments are required (Penal Code § 13650) to post departmental operating procedures and other related information on their website.
City Budget and Financial Reporting
The current and previous City budgets are available for review, as well as other financial reporting documents such as the Comprehensive Annual Financial Report (CAFR) and fee schedules for all City services. Additionally, the City's budget is presented using OpenGov, a powerful interactive tool that provides visualizations of the City’s financial data in a user-friendly, graphic format.
Salary Tables and Compensation Information
The California Public Employees Retirement System (PERS) requires member agencies to periodically update and approve a citywide salary table to be posted on the agency's website. California Government Code section 53908 requires local agencies to report certain compensation information for their elected officials, officers, and employees to the State Controller.
Employee Group Memorandums of Understanding
The City of Davis periodically negotiates Memorandums of Understanding with employee groups that address employee compensation, benefits, and working conditions.
Catalog of Enterprise Systems
California Government Code Section 6270.5 requires local agencies to create catalogs of all enterprise systems that store information about the public, and to post this catalog on their websites.